Administrative Assistant

 

Title of position: Administrative Assistant

Position type: Full Time

Pay range: $16-$20 per hour

Location: Westminster, Colorado

Kahuna’s Core Values focus on Safety, Confidence, Innovation, Balance and Family. We manage our business by our Core Values to ultimately provide a safe and productive work environment. Our goal is to create a workplace that employees are proud to be a part of and want to retire from. Kahuna is an engineering and design company focusing on energy project execution.

General Characteristics: This position will perform diversified and confidential administrative support for our Engineering, Purchasing and Marketing Departments. The long-term goal and vision for this role is to develop into a Marketing Assistant position, supporting the Kahuna Marketing and Business Development Department.

Responsibilities:

  • Manage the front desk, greet and direct clients and visitors to appropriate contact and/or department. Answer, screen, and route calls on a multi-line telephone system.
  • Support Project Engineers and Project Managers with administrative tasks as needed.
  • Assist in the creation of marketing materials. Items include but are not limited to internal event announcements, invitation creation, and promotional items for employee engagement activities.
  • Assist with marketing research and development projects.
  • Provide support with website maintenance.
  • Assist with employee engagement events.
  • Provide various types of administrative support per instructions including, but not limited to; producing correspondence and reports, data entry, assemble and ship items to clients or field employees.
  • Assist with special projects on an as-needed basis.
  • Order and maintain supplies for the office.
  • Provide discrete and confidential coordination of sensitive company/employee information.
  • Provide support for clients and vendor meetings.
  • Schedule interviews and various meetings for employees, vendors, etc.
  • Perform general clerical duties such as photocopying, scanning, mailing, and filing.
  • Comfortable working with external and internal customers with a wide range of backgrounds.
  • Design innovative and creative materials for employee engagement activities and events.
  • Oversee business card orders by ensuring correct branding is utilized, contact information is correct, manage and distribute orders, update card designs and work with the printer regarding proofs and logistics.
  • Assist Marketing Manager with promotional items: get project bids, communicate with vendor, and collaborate on artwork/design.
  • Assist Administrative Coordinator with onboarding new hires which includes: new hire welcome announcements, update/create new hire pamphlets, and maintain new hire shirt inventory.
  • Assist Administrative Coordinator and Marketing Manager with internal and external communications via flyers, brochures, social media posts, etc.

Qualification and Experience:

  • High School diploma or GED equivalent.
  • 1-2 years experience in an office environment, customer service, sales and/or marketing, or other related positions.
  • Ability to develop strong relationships with others and foster a positive company and brand image.
  • Strong interpersonal and communication skills (written and verbal).
  • Mastery skills in Microsoft Office Suite, specifically Excel and Word.
  • Entry-level experience with Adobe Creative Suite, specifically InDesign, Photoshop and Illustrator.
  • Must be a self-starter with the ability to work independently and handle multiple tasks at one time

How to apply: Please email your cover letter and resume to Kahuna-AdminServices@KahunaUSA.com.  Kahuna is a DOT-regulated company; this position will require that the candidate pass an initial drug screen and background check upon hire.

Closing date: Open until filled.

Kahuna offers a comprehensive benefits package including medical, vision, and dental insurance, 401K participation, additional optional coverages, paid time off, and access to onsite exercise facilities. For information on Kahuna, including more information on our company culture, visit our website at www.KahunaUSA.com

Kahuna is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.